Overcoming Procrastination and Increasing Productivity


Procrastination can be a challenging habit to overcome for many individuals. It’s easy to get caught up in distractions or feel overwhelmed by the tasks at hand. However, overcoming procrastination is essential for increasing productivity and achieving our goals. In this blog, we will explore common strategies that can help you overcome procrastination and boost your productivity.

1. Set Clear Goals

Setting clear, specific goals is the first step to overcoming procrastination. Without clear objectives, it’s easy to get sidetracked or lose focus. Begin by breaking down your larger goals into smaller, manageable tasks. This will help you create a sense of direction and enable you to take action with a clear purpose in mind.

2. Prioritize Tasks

Once you have your goals set, it’s important to prioritize your tasks. Identify the most important and urgent tasks that need to be completed first. This can help you avoid wasting time on less critical tasks and ensure that you are making progress towards your objectives. Prioritizing tasks allows you to focus your energy on what matters most, making you more efficient and productive.

3. Create a Schedule

Creating a schedule is an effective way to overcome procrastination. By allocating specific time slots for each task, you hold yourself accountable and ensure that you dedicate the necessary time to complete your tasks. Be realistic when scheduling your time and consider your energy levels throughout the day. Remember to allow for breaks and downtime to avoid burnout.

4. Break Tasks into Small, Manageable Chunks

Large tasks can often feel overwhelming, causing us to delay or avoid them altogether. To combat this, break down these tasks into smaller, more manageable chunks. By tackling smaller portions at a time, you’ll make progress and build momentum as you complete each segment. This approach helps to minimize overwhelm and encourages a sense of accomplishment, motivating you to keep going.

5. Eliminate Distractions

Distractions are a major contributor to procrastination. From social media to email notifications, there are numerous temptations that can divert our attention from the task at hand. To overcome this, create a distraction-free environment. Turn off notifications, close unnecessary tabs on your browser, and consider using productivity apps or browser extensions that block distractions. By eliminating these external disruptions, you’ll be better able to focus and increase your productivity.

6. Use Time Management Techniques

In addition to scheduling your tasks, utilizing effective time management techniques can help overcome procrastination. One such technique is the Pomodoro Technique, which involves breaking your work into 25-minute intervals followed by short breaks. This method helps maintain focus and prevents burnout. Other techniques, such as the Eisenhower Matrix or time blocking, can also enhance productivity by helping you prioritize tasks and allocate time efficiently.

7. Practice Self-Discipline and Accountability

Self-discipline and accountability are crucial for overcoming procrastination. Train yourself to stay committed to your goals and follow through on your plans. Hold yourself accountable by tracking your progress, setting deadlines, and rewarding yourself for completing tasks. Consider sharing your goals and progress with someone else who can provide support and hold you accountable for achieving your objectives.

8. Take Breaks and Practice Self-Care

While it may seem counterintuitive, taking regular breaks and practicing self-care can actually increase productivity. Pushing yourself nonstop can lead to burnout and decreased motivation. By incorporating breaks into your schedule and engaging in activities that recharge you, such as exercise or hobbies, you’ll boost your energy levels and maintain focus when working. Remember, self-care is a vital component in achieving optimal productivity.


Overcoming procrastination requires effort and consistency, but the rewards are well worth it. By setting clear goals, prioritizing tasks, creating a schedule, breaking tasks into smaller chunks, eliminating distractions, using time management techniques, practicing self-discipline and accountability, and taking breaks, you can overcome procrastination and increase your productivity. Remember, change takes time, so be patient with yourself. With these strategies in place and dedication to overcoming procrastination, you’ll be able to achieve your goals and unlock your full potential.

How to Organize Your Financial Documents for Easy Tax Filing


Tax season can be a stressful time for many people as they struggle to gather the necessary documents and navigate through complex tax laws and forms. However, by implementing some simple organization strategies, you can make the tax filing process much smoother and less daunting. In this article, we will discuss various tips and tricks to help you organize your financial documents effectively for easy tax filing.

1. Create a Separate Folder for Tax-Related Documents

Start by designating a specific folder or file box solely for tax-related documents. This will ensure that important papers do not get lost or mixed up with other unrelated paperwork. Label the folder clearly with the tax year, allowing for easy access and retrieval when needed.

2. Gather Important Personal Information

Before diving into the specific financial documents, gather your important personal information that is required for tax filing. This includes your Social Security number, the Social Security numbers of your dependents, and any other identification numbers that may be necessary. Keep this information in a secure and easily accessible place.

3. Keep Track of Income Documents

One of the most crucial aspects of tax filing is reporting your income accurately. Collect all necessary income documents, such as W-2s from your employer, 1099 forms for freelance or self-employed income, and any other statements indicating income from investments or rental properties. Organize these documents in chronological order within your designated tax folder.

4. Sort and Categorize Expense Receipts

To maximize your deductions, it is essential to keep track of your expenses throughout the year. Sort and categorize your receipts for expenses such as medical expenses, charitable contributions, business expenses, and education-related expenses. Consider using envelopes or labeled folders within your tax folder to keep these receipts organized. It is also helpful to include a spreadsheet or a digital app to track and categorize your expenses throughout the year.

5. Organize Deduction-Related Documents

If you plan to claim deductions such as mortgage interest, property tax payments, or educational expenses, gather the necessary documents to support these deductions. These might include statements from your mortgage lender, receipts or canceled checks for property tax payments, and any relevant education-related invoices or receipts. Keep these documents separate and easily accessible so that you can refer to them when filling out your tax forms.

6. Include Investment and Retirement Account Statements

If you have investment accounts or retirement accounts, gather your statements to report any capital gains, dividends, or interest earned. These documents typically include Form 1099-DIV, Form 1099-INT, and Form 1099-B. Consider creating a separate folder within your tax folder specifically for investment and retirement account statements, making it easier to compile the necessary information.

7. Maintain a File for Previous Tax Returns

Keeping a file for your previous tax returns organizes your past tax filings and provides a valuable reference for future filings. Include copies of the filed tax returns, supporting documents, and any relevant correspondence with the tax authorities. Having this historical record readily available can help you accurately complete your current tax return and resolve any discrepancies that may arise.

8. Utilize Digital Organization Tools

In addition to physical folders, utilizing digital organization tools can provide added convenience and efficiency. Consider scanning and saving electronic copies of your receipts, statements, and other important tax documents. Create folders on your computer or in cloud storage specifically for tax-related documents, making it easy to access, search, and share these files as needed.

9. Seek Professional Help if Necessary

Navigating tax laws and forms can be challenging, especially if you have complex financial situations or significant investments. In such cases, seeking professional help from a tax advisor or Certified Public Accountant (CPA) can provide invaluable guidance and ensure accurate filing. Organizing your financial documents ahead of time will save you both time and money when consulting a tax professional.


Organizing your financial documents for tax filing can significantly ease the stress and confusion that often accompanies this annual process. By creating a separate folder, gathering and categorizing your documents, and utilizing digital tools, you can streamline the tax filing process. Remember to maintain a file for previous tax returns and seek professional help if needed. With a well-organized system in place, you can approach tax season with confidence and peace of mind.

Need Certified Public Accountants (CPA’s) in Torrance, CA?

At Account On Us, we are certified public accountants and have served the South Bay area for over 26 years. We also offer services in Plano, Texas. Previously known as Teshima & Co., We offer accounting, tax, consulting, and QuickBooks services. We are full-service accountants specializing in retirement planning, tax preparation, consulting, and so much more. For our complete list of services, call us or visit our website today!

How to Choose the Best Legal Structure for Your Business


Starting a business is an exciting venture, but before you dive in, it’s essential to consider the legal structure of your business. The legal structure you choose will impact various aspects of your business, including your liability, taxes, and governance. In this blog post, we will explore the different legal entities for businesses and discuss the pros and cons of each, helping you make an informed decision.

1. Sole Proprietorship:

A sole proprietorship is the simplest form of business ownership, where a single individual owns and operates the business. It is an unincorporated business and does not create a separate legal entity. One of the primary advantages of a sole proprietorship is its simplicity. You have complete control and flexibility over decision-making, and the business’s profits and losses are reported on your personal tax return. However, the downside is that you are personally liable for the business’s debts and obligations.

2. Partnership:

A partnership is similar to a sole proprietorship, but it involves two or more individuals who share ownership and responsibilities. There are two primary types of partnerships: general partnerships and limited partnerships. In a general partnership, all partners have equal rights and responsibilities, as well as personal liability for the business’s obligations. In a limited partnership, there are general partners who have unlimited liability and limited partners who have limited liability but no control over the business’s operations. Partnerships offer shared decision-making and combined resources, but they also have potential conflicts and disagreements among partners.

3. Limited Liability Company (LLC):

A limited liability company (LLC) is a popular legal structure that combines the pass-through taxation of a partnership or sole proprietorship with the limited liability protection of a corporation. The owners of an LLC are called members. LLCs provide personal liability protection, meaning that the members’ personal assets are generally not at risk from business debts or lawsuits. Additionally, LLCs offer flexibility in management structure and allow for various ownership types, including individuals, other LLCs, corporations, and even foreign entities. However, forming and maintaining an LLC can involve more paperwork and filing fees compared to sole proprietorships or partnerships.

4. Corporation:

A corporation is a separate legal entity from its owners, known as shareholders. It can be formed as a C corporation or an S corporation, with the main difference being in tax treatment. In a C corporation, the corporation files its taxes separately from the shareholders, while an S corporation is a pass-through entity where profits and losses flow through to the shareholders’ personal tax returns. One of the primary advantages of a corporation is limited liability protection, as shareholders are typically not personally responsible for the company’s debts or legal obligations. Corporations also have access to various financing options and can issue stock to raise capital. However, corporations are subject to more extensive regulations and formalities, such as regular shareholder meetings and maintaining corporate records.

5. Nonprofit Organization:

If your business is focused on charitable, religious, educational, or other qualifying purposes, you may consider establishing a nonprofit organization. Nonprofits are formed to benefit the public and operate for a specific mission rather than for personal profit. The main advantage of a nonprofit organization is the ability to receive tax-deductible donations and potentially obtain grants. However, nonprofits must adhere to strict regulations and reporting requirements, and they cannot distribute profits to individuals or shareholders.


Choosing the best legal structure for your business involves careful consideration of your specific circumstances and goals. Each legal entity offers unique advantages and disadvantages in terms of liability, taxes, governance, and flexibility. It is recommended to consult with an attorney or a business advisor to assess your needs and understand the legal and financial implications of each option. Making an informed decision about your business’s legal structure will set the foundation for your future success and ensure compliance with the necessary legal requirements.

Need Certified Public Accountants (CPA’s) in Torrance, CA?

At Account On Us, we are certified public accountants and have served the South Bay area for over 26 years. We also offer services in Plano, Texas. Previously known as Teshima & Co., We offer accounting, tax, consulting, and QuickBooks services. We are full-service accountants specializing in retirement planning, tax preparation, consulting, and so much more. For our complete list of services, call us or visit our website today!

The Top Tax Deductions and Credits You Shouldn’t Miss


Tax season can be a stressful time for many individuals and businesses. However, it’s important to take advantage of all the tax deductions and credits available to you to minimize your tax liability. Understanding and claiming these deductions and credits can help you save money and potentially increase your refund. In this blog post, we will discuss some of the top tax deductions and credits you shouldn’t miss.

1. Standard Deduction vs. Itemized Deductions

One of the first decisions you’ll need to make is whether to take the standard deduction or itemize your deductions. For 2021, the standard deduction for single individuals is $12,550, for married couples is $25,100, and for head-of-household is $18,800. If your itemized deductions exceed these amounts, it may be more beneficial to itemize deductions such as mortgage interest, state and local taxes, medical expenses, and charitable contributions.

2. Home Office Deduction

If you use a portion of your home exclusively for business purposes, you may qualify for the home office deduction. You can deduct expenses such as a portion of your rent or mortgage interest, utilities, and maintenance costs based on the square footage of your home office relative to your entire home. This deduction can be significant, especially for self-employed individuals or remote workers.

3. Student Loan Interest Deduction

If you’re paying off student loans, you may be eligible for a deduction of up to $2,500 on the interest you paid. This deduction is available even if you don’t itemize your deductions. To qualify, you must have incurred the interest on qualified student loans used for higher education expenses. Make sure to keep track of the interest you paid throughout the year on your student loans.

4. Child and Dependent Care Credit

If you paid for childcare for your dependent child or qualifying individual while you worked or looked for work, you may qualify for the Child and Dependent Care Credit. This credit can help offset a portion of your expenses, with a maximum credit of $3,000 for one child or dependent and $6,000 for two or more children or dependents. Eligible expenses include daycares, summer camps, and after-school programs.

5. Earned Income Tax Credit (EITC)

The Earned Income Tax Credit is a federal tax credit for low-to-moderate-income individuals and families. The credit amount varies based on your income, filing status, and the number of qualifying dependents you have. The EITC can significantly reduce your tax liability and may even result in a refund if your credit exceeds the taxes owed. It’s important to determine your eligibility for this credit and claim it if eligible.

6. Education Tax Credits

If you or your dependents are pursuing higher education, you may be eligible for education tax credits. The most common credits are the American Opportunity Credit and the Lifetime Learning Credit. The American Opportunity Credit allows you to claim up to $2,500 per eligible student for the first four years of post-secondary education. The Lifetime Learning Credit provides a credit of up to $2,000 per tax return for any level of post-secondary education, including graduate courses or professional development.

7. Medical Expense Deductions

Qualified medical expenses that exceed 7.5% of your adjusted gross income (AGI) may be deductible. This can include expenses such as doctor’s visits, prescription medications, and certain medical procedures. Keep track of all medical expenses throughout the year to determine if you meet the threshold for deduction.

8. Charitable Contributions

If you make donations to qualified charitable organizations, you may be eligible for a tax deduction. Contributions can be in the form of cash, goods, or property. It’s important to keep detailed records, including receipts, to substantiate your donations. Additionally, be sure to only donate to qualified organizations to claim the deduction.

9. Retirement Contributions

Contributing to retirement accounts such as traditional IRAs or 401(k) plans can provide a tax deduction. These contributions are typically tax-deductible, meaning you can reduce your taxable income by the amount you contribute. Taking advantage of retirement contribution deductions not only lowers your tax liability but also helps you save for your future.

10. State and Local Taxes (SALT) Deductions

Depending on the tax laws in your state, you may be able to deduct state and local taxes (SALT) from your federal tax return. This can include deductions for state income taxes, property taxes, and local sales taxes. However, it’s worth noting that the Tax Cuts and Jobs Act of 2017 limited the SALT deduction to $10,000 for individuals and married couples filing jointly.


It’s vital to consult with a tax professional or refer to the IRS guidelines to ensure you take full advantage of all available deductions and credits. Keep accurate records, gather necessary documentation, and file your taxes on time to avoid penalties. By staying informed and understanding the tax benefits available to you, you can make the most of tax season and alleviate some of the financial burden.

Need Certified Public Accountants (CPA’s) in Torrance, CA?

At Account On Us, we are certified public accountants and have served the South Bay area for over 26 years. We also offer services in Plano, Texas. Previously known as Teshima & Co., We offer accounting, tax, consulting, and QuickBooks services. We are full-service accountants specializing in retirement planning, tax preparation, consulting, and so much more. For our complete list of services, call us or visit our website today!

Payroll Taxes: A Guide For Employers


As an employer, one of your responsibilities is to ensure that payroll taxes are accurately calculated, withheld, and paid to the appropriate tax authorities. Payroll taxes consist of various federal, state, and local taxes that are deducted from employees’ wages to fund government programs and services. In this blog post, we will provide you with a comprehensive guide to payroll taxes, covering key aspects that every employer should be aware of.

Understanding the Basics of Payroll Taxes:

1. Federal Income Tax:

Federal income tax is the main tax that is withheld from employees’ wages. The amount to be withheld is based on the employee’s filing status, number of exemptions, and the tax brackets established by the Internal Revenue Service (IRS). Employers are responsible for accurately calculating and withholding the correct amount of federal income tax from each employee’s paycheck.

2. Social Security and Medicare Taxes:

Social Security and Medicare taxes, also known as FICA (Federal Insurance Contributions Act) taxes, are withheld from employees’ wages to fund these social insurance programs. The Social Security tax rate is currently 6.2% of wages, up to a certain threshold, while the Medicare tax rate is 1.45% of wages. Employers are required to withhold these taxes and match the employees’ contributions.

3. State and Local Income Taxes:

In addition to federal taxes, employees may also be subject to state and local income taxes, depending on the jurisdiction in which they work. Each state has its own tax rates and guidelines, so it’s essential for employers to understand the specific obligations in the states where they operate. Employers must withhold the correct amount of state and local taxes and remit them to the appropriate tax authorities.

Key Steps in Managing Payroll Taxes:

1. Obtain Employer Identification Number (EIN):

Before you can start withholding and paying payroll taxes, you must obtain an Employer Identification Number (EIN) from the IRS. This unique identifier is used to identify your business when filing tax forms and making payments.

2. Register with Tax Authorities:

To comply with payroll tax obligations, you must register with the appropriate tax authorities at the federal, state, and local levels. This usually involves completing and submitting registration forms and providing necessary information about your business.

3. Determine Employee Tax Information:

When hiring employees, it’s crucial to obtain accurate tax information from them, such as their Social Security number, filing status, and exemptions. This information will be used to calculate the correct amount of taxes to withhold from their wages.

4. Calculate and Withhold Taxes:

Once you have the necessary information, you must calculate the correct amount of taxes to withhold from each employee’s wages. This can be done manually or through payroll software that automates the process. Remember to consider federal, state, and local taxes, as well as any additional payroll deductions authorized by the employees.

5. Maintain Accurate Records:

Keeping accurate and organized records is vital for payroll tax compliance. You should retain records of employee wages, tax withholdings, and payroll tax payments. These records will serve as documentation in case of an audit or when preparing tax forms.

6. File Tax Forms:

Throughout the year, you will need to file various tax forms to report payroll taxes to the IRS and other tax authorities. The most common forms include Form 941 (Employer’s Quarterly Federal Tax Return), Form 940 (Employer’s Annual Federal Unemployment Tax Return), and state-specific tax forms. These forms report wage information, tax withholdings, and employer contributions.

7. Make Timely Payments:

Payroll tax payments must be made on time. The frequency of payments depends on the size of your payroll and the tax authorities’ regulations. It’s important to stay informed about the specific deadlines and payment methods for federal, state, and local taxes.

Compliance and Penalties:

It’s crucial to comply with payroll tax regulations to avoid penalties and legal consequences. Failing to withhold or remit payroll taxes can result in significant penalties, interest charges, and even criminal prosecution. Additionally, inaccurate or late filings can also lead to penalties. To ensure compliance, employers should stay updated on tax regulations, seek professional guidance when necessary, and implement strong payroll systems.


Managing payroll taxes is an important responsibility for employers. Understanding the basics of payroll taxes, following the necessary steps, and maintaining accurate records are vital components of compliance. By staying informed, implementing proper systems, and seeking professional assistance when needed, employers can effectively manage payroll taxes and fulfill their obligations to both employees and tax authorities.

Need Certified Public Accountants (CPA’s) in Torrance, CA?

At Account On Us, we are certified public accountants and have served the South Bay area for over 26 years. We also offer services in Plano, Texas. Previously known as Teshima & Co., We offer accounting, tax, consulting, and QuickBooks services. We are full-service accountants specializing in retirement planning, tax preparation, consulting, and so much more. For our complete list of services, call us or visit our website today!

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